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Jobs at SFC

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About Us

Assistant Policy Analysis Officer (ESF) – Finance Directorate

Salary in the range: £21,474-£26,622

This is a fixed term appointment to 31 December 2018.

This post will provide administrative, coordination and general support for the European Social Fund (ESF) team within our Finance Directorate.

The post-holder will set up, coordinate, and where necessary attend, meetings with universities and colleges relating to the verification of processes and data in compliance with ESF rules. The work will also involve requesting evidence from institutions to ensure that data on participants is accurate. The work involves transfer and entry of data on ESF participants from standard SFC collections into the specific ESF claims system.

Seeking advice or guidance as necessary, the post-holder will assist in the provision of advice and guidance on ESF programmes and procedures and through this maintain close links with internal and external stakeholders on ESF matters.

There will be a requirement to act as Clerk to the College European Funding Liaison Group (quarterly) which involves arranging meetings, issuing meeting papers and arranging catering. This will also involve drafting minutes for approval by colleagues.

Other support work for the team will include booking travel, arranging meetings / workshops / events, maintaining an effective system for handling correspondence and prompting team members on forthcoming deadlines as well as managing the team's filing systems and ESF webpage to ensure compliance with records management and European Commission/ESF guidelines.

Skills and experience

Applicants should have good written, numerical and oral communication skills together with excellent attention to detail. Possessing good IT skills (MS Word, Excel and Outlook) you must have effective interpersonal skills to communicate with internal and external stakeholders. The ability to plan work and manage deadlines and conflicting priorities is important as is a flexible approach to work. Some experience of the college and or university sector together with knowledge of European funding / ESF would be desirable.

Applications from under-represented groups, including minority ethnic backgrounds, are particularly welcomed, because these groups are currently underrepresented.

No CVs accepted unless submitted with a completed application form.

Closing date for applications is 29 September 2017. We plan to hold interviews in the week commencing 16 October 2017.

Related documents

Job Profile [PDF]

Conditions of Service [PDF]

Information Management and Governance Officer [Closing 5pm on 28 September 2017]

Salary in the range: £27,156 – £34,224

We are looking for someone with experience of information management and governance. Your responsibilities will include: 

  • Advising the SFC executive and Board on their obligations to comply with information and records legislation and regulation, including the forthcoming General Data Protection Regulations. This involves training of staff, reviewing our systems and processes, and developing our policies and guidance, where required.
  • Managing and developing SFC’s records management practices using SFC’s Electronic Document and Records Management System (LINKS) including file plans, classifications, retention periods and disposals, and offsite storage.
  • Handling Freedom of Information and Data Protection enquiries and requests, including liaising with other staff within SFC and with the Scottish Government where required, and providing advice proactively on enquiries and requests. 
  • Identifying, monitoring and managing organisational information governance risks.
  • Providing advice on best practice as well as making recommendations, including organisational learning and/or policy and practice changes, in response to any information governance matters. 
  • Developing and delivering an ongoing programme of training to all staff on SFC’s information and governance requirements and responsibilities. Central to this will be the continuing review of our systems and processes including our policies and procedures on information and governance. 

You will also be expected to contribute to other wider corporate governance activities within the organisation.

The role will require:

  • Experience of dealing with information management and security issues and a good understanding of the current legal and regulatory regime.
  • Good IT skills, including in the use of electronic document and records management systems.
  • A good level of oral and written communication skills and experience of drafting reports and procedures together with the ability to develop and maintain good working relationships with internal and external stakeholders.
  • The ability to interpret and explain complex information to audiences with varying degrees of expertise (for example, relevant legislation and codes of practice).

It would be beneficial to have some knowledge of the further and higher education sectors.

We ask that all applicants complete our application and diversity monitoring forms. No CVs accepted unless submitted with a completed application form. Applications from candidates from minority ethnic backgrounds are particularly welcomed because these groups are currently under-represented at SFC.

Whilst this post is full time we are prepared to consider applications from staff who wish to work less than 37 hrs per week. Applications for job share are also welcome.

Closing date for applications is 5pm on 28 September 2017. We plan to hold interviews in the week commencing 16 October 2017.

Related documents

Job Profile [PDF]

Conditions of Service [PDF]

University Innovation Fund (UIF) Collaboration Manager

A Collaboration Manager is required to support the effective delivery of the UIF. Launched by SFC in AY 2016-17, the UIF (further information) incentivises universities to contribute to the delivery of national outcomes aligned with the Scottish Government's economic strategy. It also forms part of the wider innovation policy framework that includes the Universities Scotland 5 point action plan and the Scottish Government's Innovation Plan, published in January 2017.

Funded by SFC and hosted by the University of the West of Scotland (UWS), the manager will provide leadership, guidance and support to all 19 universities in Scotland to deliver the collaborative elements of UIF outcomes.

Further information (job ref: REQ000471). The closing date is 26 September and interviews are expected to take place on 9 October.

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