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National Equality Outcomes Event Privacy Notice

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The Scottish Funding Council is providing you with this information to comply with data
protection law and to ensure that you are fully informed, and we are transparent in how we
collect and use your (personal) data.

Who is collecting the information?

The Scottish Funding Council is the Data Controller. We have an appointed Data Protection Officer (DPO), Emma Pantel who can be contacted by emailing:

Why are we collecting it and what are we doing with it (Purpose)?

SFC is collecting information in order to facilitate the National Equality Outcomes Event at the Stirling Court Hotel on 7 May 2024.

What personal data do we collect?

We are collecting:

  • Name
  • Email address
  • Job title
  • Organisation

We also have a provision for attendees to share information regarding dietary or accessibility requirements. We will not share this information in an identifiable way with the event venue.

How are we collecting this information? What is the source?

Collecting directly from individuals signing up through a digital form.

The lawful basis for the processing

The lawful basis we rely on for processing your personal data is your consent under article 6(1)(a) of the UK GDPR. When we collect any information about dietary or access requirements we also need your consent (under article 9(2)(a)) as this type of information is classed as special category data.

You have the right to withdraw your consent at any point and can do so by contacting

Who do we share the information with?

The data will be used within SFC for administrative purposes ahead of the event. Non identifiable information will be shared with the event venue where it is necessary for health and safety purposes.

How long do we hold the personal data?

We are only able to retain a copy of your personal information as long as it is still needed for the purpose(s) for which it was collected.

The personal information you have submitted will be kept for one month after the event. After that point, your personal information will be confidentially and securely disposed of.

Individuals’ rights in relation to this processing

Under data protection law, individuals have rights in relation to the processing of their personal data. These rights are as follows:

  • Right to be informed.
  • Right of access – this means individuals have the right to access and have copies of all personal data held.
  • Right to rectification – this means individuals have the right to correct/update inaccurate or incomplete information about them.
  • Right to erasure, also known as ‘the right to be forgotten’ – this means individuals can request that all their personal data held by an organisation is destroyed.
  • Right of restriction – this means individuals can restrict how their personal data is processed. This only applies in certain circumstances.
  • Right to data portability – this means individuals can request their personal data in a machine readable format to transfer to another organisation.
  • Right to object – this means an individual can object to how their personal data is processed.
  • Automated individual decision-making including profiling – this means individuals have the right not to be subjected to a decision made solely by automated means.

Some of these rights may only apply in certain circumstances and are not absolute. Requests will be assessed on a case by case basis.

To exercise these rights, please contact SFC at

Complaints to UK Information Commissioner’s Office (ICO)

If you are concerned about how your personal data is being used by the Council, in the first instance please can you contact their Data Protection Officer at If you are not satisfied with the outcome then you can complain to the regulator of data protection, the UK Information Commissioner’s Office (ICO). The ICO has guidance on their website

You can email them at or call them on 0303-123-113 or you can send a letter to them at the following address:

Customer Contact
Information Commissioner’s Office
Wycliffe House
Water Lane

SFC Strategic Plan 2022-27

Building a connected, agile, sustainable tertiary education and research system for Scotland.

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