National Equality Outcomes Event Privacy Notice

SFC is collecting information in order to facilitate the National Equality Outcomes Event at the Stirling Court Hotel on 7 May 2024.

We are collecting:

• Name
• Email address
• Job title
• Organisation

We also have a provision for attendees to share information regarding dietary or accessibility requirements. We will not share this information in an identifiable way with the event venue.

Collecting directly from individuals signing up through a digital form.

The lawful basis we rely on for processing your personal data is your consent under article 6(1)(a) of the UK GDPR. When we collect any information about dietary or access requirements we also need your consent (under article 9(2)(a)) as this type of information is classed as special category data.

You have the right to withdraw your consent at any point and can do so by contacting info@sfc.ac.uk.

The data will be used within SFC for administrative purposes ahead of the event. Non identifiable information will be shared with the event venue where it is necessary for health and safety purposes.

We are only able to retain a copy of your personal information as long as it is still needed for the purpose(s) for which it was collected.

The personal information you have submitted will be kept for one month after the event. After that point, your personal information will be confidentially and securely disposed of.

Under data protection law, individuals have rights in relation to the processing of their personal data. These rights are as follows:

• Right to be informed.
• Right of access – this means individuals have the right to access and have copies of all personal data held.
• Right to rectification – this means individuals have the right to correct/update inaccurate or incomplete information about them.
• Right to erasure, also known as ‘the right to be forgotten’ – this means individuals can request that all their personal data held by an organisation is destroyed.
• Right of restriction – this means individuals can restrict how their personal data is processed. This only applies in certain circumstances.
• Right to data portability – this means individuals can request their personal data in a machine readable format to transfer to another organisation.
• Right to object – this means an individual can object to how their personal data is processed.
• Automated individual decision-making including profiling – this means individuals have the right not to be subjected to a decision made solely by automated means.

Some of these rights may only apply in certain circumstances and are not absolute. Requests will be assessed on a case by case basis.

To exercise these rights, please contact SFC at info@sfc.ac.uk.