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Strengthening Institutional Monitoring, Self-evaluation and Reporting on Quality

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SFC is seeking to co-create quality processes and reporting mechanisms as part of developing the TQEF, that are effective, meaningful, and proportionate.

Feedback from our stakeholder engagements to date suggests there is significant scope for streamlining the reporting on quality processes and outcomes and for capitalising on the outputs of institution-led annual monitoring processes.

In addition, we have heard from stakeholders of the need to develop capacity to undertake institution-led self-evaluative work.

Building on the outputs of the AY 2021-22 Self-evaluation in the tertiary sector: co-creating a new approach, project managed by the College Development Network (CDN) on behalf of SFC, the quality agencies and the colleges and universities, SFC believes this important piece of work will support the development of Scotland’s Tertiary Quality Enhancement Framework.

SFC is interested in optimising reporting outputs from across quality processes – to SFC, its partners agencies, and where possible, to awarding bodies – to secure greater impact, support transparency and accountability and ensure that self-evaluation, as a key part of our quality arrangements in Scotland, is used as effectively as possible in the new TQEF.

Key questions

  • How can we support sector and institutional capacity for effective self-evaluation that supports assurance, improvement, and enhancement?
  • How can we ensure stakeholders, including SFC, get the reporting and assurance needed, avoiding duplication of effort and resource?

Lead agency

This work will be co-ordinated by SFC, and the relevant sector quality networks – The Quality Forum and the College Quality Network.

Progress update

The workstream leads collaborated to bring together members of their respective quality networks at the end AY 2022-23, to develop an initial draft of a new Self Evaluation and Action Plan (SEAP) template. They also met with sparqs to discuss the potential role of the SLE and Student Partnership in the completion of the SEAP.

The initial draft has been further developed by the SFC in response to feedback and discussed with the Steering Group and is currently being piloted in a small number of institutions.

Next steps

The workstream leads are working together with SFC, Quality Assurance Agency (QAA), sparqs and pilot institutions to support the initial completion of the draft SEAP, using the student partnership and the Student Learning Experience models to gather feedback to inform and refine the final version.

The final template will be made available to institutions in Spring 2024. All institutions will be required to use the new template to submit a self-evaluation and action plan reflecting on AY2023-24. This will replace the institutional report on quality (Universities) and the Evaluative Report and Action Plan (paused due to COVID) for colleges. It will also replace the Learning and Quality reporting aspects of the Outcome Agreement process.

SFC Strategic Plan 2022-27

Building a connected, agile, sustainable tertiary education and research system for Scotland.

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